A venue is all-important for setting the tone of your event, so be a smart shopper and know exactly what to look for. Space54, the hot and happening party space in the heart of Manhattan, has put together a quick checklist with questions you should ask when scouting venues.
This is a biggie. Different venues may calculate room prices differently. Room rental, cost per person and minimum spend are all common methods and can make a big difference to cost. Know exactly what’s included before signing on the dotted line. Always confirm the cost, dates, times and details in a written contract.
Access to the venue should be easy, convenient and available for the duration of the event. You may need to check public transport links, airport access and whether there’s onsite parking or valet service.
Choose a venue that’s the right size for your event. Booking a venue that’s just able to accommodate the number of people you expect will help give your event a lively atmosphere and save money.
The ideal venue for your function has held similar events in the past and understands what it takes to make your event successful. If you start with defining your event as much as you can, you’ll be on the right track. Plus, there are many venues that can adapt their rooms to various layouts, so see if your preferences can be accommodated.
If you’ve decided to have your selected venue provide the catering, don’t hesitate to tell them your specific requirements. If you want to take charge of catering yourself, ask the venue what your options are regarding food and drinks. You will find that many venues already deal with external catering providers that could come in handy. It’s always worth asking the venue manager for all of the options before searching for catering or drinks companies yourself.
It’s always smart to discuss financial aspects of renting an event space — how payments are handled, if a pre-event deposit is required, and the terms of their cancellation policy.
Where good times are on tap
SPACE54 is the ideal setting for your next big celebration or corporate event. With 4,500 sq. ft. of newly designed event space, complete with a state-of-the-art sound system, intelligent lighting, and two 19-foot marble bars in the cocktail area and in the main room, we’ve got everything you need to make your party unforgettable. For more information, give us a call today at 646-797-3512.
